Front Desk Administrator

In this role, the Front Desk Administrator will provide support to Company in a variety of ways.  Reporting to the Accounting and Admin Manager, a part of this role will be attending to visitors, answering phones, scheduling meetings and handling catering needs.  This person will also assist with special events, deliver mail, prepare letters and outgoing packages and maintain the reception area.   Other responsibilities will be ordering and stocking of supplies, maintaining schedules, coordinating company meetings, travel arrangements and filing and scanning of documents.

Essential Duties and Responsibilities

  • Provide administrative support to all departments under direction of VP of Business Operations
  • Manage reception area and support in facility management
  • Day-to-day filing, shredding, scanning and photocopying
  • Route incoming and outgoing mail (including shipping FedEx packages, tracking shipment receipts and following up with sender)
  • Send weekly reminders to employees as directed
  • Data entry
  • Assist with planning company functions and other special events as directed
  • Assist with keeping company forms current
  • Typing letters as directed
  • Ordering meals/catering and making meal reservations as directed
  • Assist with Board of Director’s meeting preparations
  • Perform other duties as assigned
  • Scheduling and meeting preparation
  • Order and stock supplies

 

Minimum Education and Experience Requirements

  • EDUCATION:

Associates Degree in related field preferred but not required or equivalent relatable experience
  • EXPERIENCE:

1 – 2 year

 

Knowledge, Skills, and Abilities necessary to perform essential functions

  • Proficiency in Excel, Power Point, Word, and Outlook. Sharepoint experience preferred but not required.
  • Ability to work confidentially with a high level of discretion.
  • Demonstrated ability to learn and follow procedures w/minimal oversight.
  • Able to work creatively in team environment and adopt hands-on focus.
  • Able to accept responsibility and follow through on tasks to completion.
  • Capable of effective and professional oral and written communication.
  • Good phone etiquette is required.
  • Self-starter with willingness to learn & expand expertise base.
  • Ability to maintain organization and multi-task in a high-paced environment
  • Able to concentrate in an active, fast-paced environment.

 

Physical/Environmental requirements 

  • Physical Activities:

Grasping, Talking, Hearing, Lifting (30+ lb), Seeing
  • Level of Physical Requirements:

Sedentary
  • Level of Visual Acuity:

Clerical
  • Environmental Conditions:

Office Setting

 

Interaction with Others

  • Frequent verbal and/or written interaction w/ personnel to give/receive information
  • Frequent interaction with employment candidates, visitors, and incoming calls

APPLICATION INSTRUCTIONS
Please email your resume in MS Word, RTF, HTML, or ASCII text format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.

43431-CJB-0@virent.hrmdirect.com